Employment Opportunities

Administrative Assistant/Office Administrator

Title: Administrative Assistant/Office Administrator
Date Posted: March 7, 2023
Application deadline: Open until filled
Date Available: As soon as possible

Details: The IWS Administrative Assistant/Office Administrator (OA) provides administrative
support for the IWS office. The OA is appointed by and responsible to the President and the VP of Finance and Administration.

General office duties include:

  • Project a graduate school image through in-person, electronic, and phone interaction.
  • Serve as receptionist for IWS. Screen all calls and emails, forward as necessary to appropriate
    department or record and distribute messages. Assure phone coverage is provided for the President.
    Respond to various calls for the President in his absence.
  • Provide administrative support to the President, including but not limited to strategic planning.
  • Provide administrative support to VP of Finance and Administration as well as the Registrar and
    Director of IT as needed.
  • Hospitably greet guests and visitors to the IWS office. Provide tours of campus as needed.
  • Perform general clerical duties, including but not limited to photocopying, faxing, mailing, and filing.
    Receive/Sign for all UPS/Fed Ex/DHL packages.
  • Design, implement and maintain necessary organizational systems to support the IWS office, including
    but not limited to physical files and computer server files.
  • Prepare and mail/e-mail communications as requested and/or needed to faculty, administration, board,
    students and alumni.
  • Insure government mandated employee postings are current and posted in a prominent place.
  • Maintain supply of IWS recruiting materials for use in office and at conferences.
  • Maintain and update student and alumni contact information in Populi CMS.
  • Notarize documents when necessary.
  • Update area Church Directory before each session.
  • Maintain records of volunteers/activities.
  • Prepare correspondence, as requested or authorized by the President or other administrative staff or
    faculty.
  • Assist in coordination and facilitating the President’s schedule.
  • Route application documents to the Director of Admissions. Assist with routine communication with applicants.
  • Process transcript requests for VPEM as needed.
  • Provide administrative assistance as needed and requested with the committees and subcommittees involved with the accreditation and strategic planning processes, or committees and subcommittees deriving from the faculty, staff or board.
  • Transcribe and distribute staff meeting minutes.
  • Record all incoming receipts (checks/cash) on Check Inventory spreadsheet in accordance with the annual financial audit requirement.
  • Process credit card payments/donations as needed using Populi CMS.
  • Record all contributions (donations, books, gifts in kind) in Populi CMS. Process all thank you letters and receipts. Assign thank you calls to Board of Trustees as appropriate.
  • Assure accuracy of donor names and giving levels for publication in the IWS Annual Report. Print and mail Annual Reports.
  • Provide administrative support for the finalization of the thesis process: completion of TREN forms; submission of final thesis copies to TREN, printing copies for international students as requested, acquisition of approval page signatures, delivery of printed copies to bindery, distribution of bound copies to IWS library and students.
  • Possess a willingness to perform other duties as assigned.
  • Provide support for on-campus intensive sessions.
    • Update, verify and distribute on-campus session administrative and public schedules: assure all meetings and special events are included.
    • Prepare on-campus welcome packet to include daily schedule, welcome letter with campus information, campus map, nametags, and relevant area information.
    • Support Chaplain with administrative needs including regular chapel music, signage for prayer room, copies of chapel scripts for scripture readers and other details as requested.
    • Provide support to faculty as needed for classroom materials.
    • Provide appropriate signage across campus.
  • Provide assessment data for analysis to senior staff. This includes the following duties:
    • Distribute evaluation instrument and collation (ie, End of Session evaluations and End of Course evaluations).
    • Provide institutional research statistics including analysis for annual ATS and ABHE reports, NC-SARA report, semi-annual IWS board and faculty report,and other institutional statistics and enrollment statistics as needed (e.g., Institutional Effectiveness page on the website).
    • Tracking adherence to the IWS Assessment Plan and informing the Director of Assessment and Planning of problems and/or concerns
    • Tracking changes made due to assessment.
    • Other duties as directed by the President

Expectations and Characteristics Preferred:

  • Strong Christian commitment and character
  • Supportive of vision for IWS
  • Strong organizational and prioritization skills
  • Regular in worship; Active church involvement
  • Cooperative and congenial
  • Good phone etiquette; Professional demeanor
  • Flexible with time commitment, including able to increase hours during busy seasons (especially on-
    campus sessions) as needed
  • Able to keep confidences and discipline comments
  • Proactive in tackling long-term projects
  • Willing to accept supervision as well as give advice concerning how he or she may be best utilized
  • Strong computer skills – Experience with Microsoft Word, Excel, Powerpoint, and Teams; Zoom.
    Must be willing to learn Canvas LMS and Populi CMS
  • Strong knowledge of grammar; ability to compose appropriate business correspondence and emails

Hours per week: 20 hours a week, non-exempt status.

Interested applicants should send a resume office@iws.edu.

Director of Enrollment Management

Title: Director of Enrollment Management
Date Posted: February 8, 2023
Application deadline: March 15, 2023
Date Available: May 1, 2023, at the earliest.

Details: Full-Time; FLSA Classification: Exempt, no benefits other than short-
term disability, reports to President. Resumés are welcome. Qualified candidates
will be invited to apply.
Qualifications: Must have five or more years of experience in graduate
theological higher education enrollment.
Salary range: $40,000 to $55,000 depending on experience. Requires residence
in Jacksonville, FL.

Requests for a full position description should be sent to office@iws.edu.

Interested applicants should send a resume office@iws.edu.